Viewing Invoices
SlotBase makes it easy to find, review, and understand your invoices. This page explains how to access your invoices and what each section of an invoice means.
Finding Your Invoices
As a Player
- Log in to SlotBase and navigate to your player dashboard.
- Click My Invoices in the sidebar navigation.
- You will see a list of all your invoices, sorted by date with the most recent at the top.
As a Parent or Guardian
- Log in to SlotBase and navigate to your player dashboard.
- Click My Invoices in the sidebar navigation.
- You will see invoices for all children linked to your family billing account.
As a Facility Admin
- Log in to SlotBase and navigate to your facility admin dashboard.
- Click Invoicing in the sidebar navigation.
- You will see all invoices for the facility, with options to filter by player, status, and date range.
Invoice List View
The invoice list displays key information at a glance:
| Column | Description |
|---|---|
| Invoice Number | The unique identifier (e.g., INV-2026-0001) |
| Issue Date | When the invoice was generated |
| Due Date | When payment is expected |
| Total | The total amount owed |
| Amount Paid | How much has been paid so far |
| Amount Due | The remaining balance |
| Status | Current invoice status (Pending, Paid, Overdue, etc.) |
Use the status filter to quickly find unpaid invoices. Select Pending or Overdue to see invoices that need your attention.
Invoice Detail View
Click on any invoice to open its detail view. The invoice detail page includes:
Header Information
- Invoice number and status badge
- Issue date and due date
- Billing period (period start and period end)
- Player name and billing account details
Line Items
Each charge on the invoice appears as a line item:
| Column | Description |
|---|---|
| Description | What the charge is for (e.g., "Basketball Court - Jan 15, 4:00 PM") |
| Quantity | The number of units (usually 1 per booking or session) |
| Unit Price | The price per unit |
| Amount | The total for that line item (quantity x unit price) |
Line items may be linked to specific bookings or program enrollments. You can click on a line item description to view the associated booking or enrollment details.
Totals Section
Below the line items, the invoice displays:
| Field | Description |
|---|---|
| Subtotal | Sum of all line items |
| Discount | Any applicable discounts (e.g., sibling discount) |
| Tax | Tax amount, if applicable |
| Total | Final amount after discounts and tax |
| Amount Paid | Payments received so far |
| Amount Due | Remaining balance |
Payment History
The invoice detail page also shows a history of payments made against the invoice, including:
- Date of each payment
- Amount paid
- Payment method (Cash, Check, Stripe, etc.)
- Reference number (if any)
Filtering and Searching Invoices
Facility admins have additional filtering options:
- Status filter -- show only invoices with a specific status (Draft, Pending, Paid, Overdue, etc.)
- Date range -- filter invoices by issue date or due date
- Player search -- find invoices for a specific player by name
- Amount range -- filter by invoice total
Players see only their own invoices. Family account holders see invoices for all family members. Facility admins see all invoices for the facility.
Understanding Your Invoice
When reviewing an invoice, pay attention to:
- Due date -- make sure you pay before this date to avoid overdue status
- Amount due -- this is the remaining balance after any payments
- Line items -- verify that the charges match your bookings and enrollments
- Discounts -- confirm any sibling or other discounts have been applied
If you notice any discrepancies, contact your facility admin to have the invoice reviewed.
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