Event Statuses

SlotBase uses three sets of statuses to track events: event statuses for the event itself, registration statuses for each player's registration, and payment statuses for tracking payments on paid events. This page is a complete reference for all status values.

---

Event Statuses

Event statuses indicate the current state of an event in its lifecycle.

Status	Color	Description
Draft	Gray	The event has been created but is not visible to players. The resource is not blocked. Admins can still edit all fields.
Published	Green	The event is live and visible to players. The resource time slot is blocked. Players can register.
Cancelled	Red	The event has been cancelled by an admin. All registrations are cancelled. The resource is freed.

Event Status Transitions

Events move through statuses in a specific order:

1. Draft -- Every new event starts as a draft.
2. Draft to Published -- The admin publishes the event, making it live.
3. Published to Cancelled -- The admin cancels a published event.

info

There is no way to move an event back to Draft after it has been published. If you need to take a published event offline, the only option is to cancel it.

warning

There is no "Completed" status. Events remain in the Published status after they have taken place. The event date and time indicate whether it is upcoming or past.

---

Registration Statuses

Registration statuses track each player's relationship to a specific event.

Status	Color	Description
Registered	Green	The player has a confirmed spot in the event.
Waitlisted	Yellow	The event is full. The player is in the waitlist queue and will be promoted when a spot opens.
Cancelled	Red	The player's registration has been cancelled, either by the player or because the event was cancelled.

Registration Status Transitions

From	To	Trigger
--	Registered	Player registers when spots are available
--	Waitlisted	Player registers when event is full
Waitlisted	Registered	Spot opens and player is auto-promoted (FIFO)
Registered	Cancelled	Player cancels their registration
Waitlisted	Cancelled	Player cancels their waitlist spot
Registered	Cancelled	Admin cancels the entire event
Waitlisted	Cancelled	Admin cancels the entire event

tip

When a registered player cancels and the event is full, the first waitlisted player is automatically promoted to Registered status. No admin action is needed.

---

Payment Statuses

Payment statuses apply to registrations for paid events. Free events always show a payment status of Not Required.

Status	Color	Description
Not Required	Gray	The event is free. No payment is needed.
Pending	Yellow	The player has registered but has not completed payment via Stripe.
Paid	Green	The player has successfully completed payment.
Failed	Red	The payment attempt failed (card declined, session expired, etc.).
Refunded	Blue	The payment was refunded, typically after an event cancellation.

Payment Status Transitions

From	To	Trigger
--	Not Required	Player registers for a free event
--	Pending	Player registers for a paid event, redirected to Stripe
Pending	Paid	Player completes Stripe checkout successfully
Pending	Failed	Stripe checkout fails or times out
Paid	Refunded	Admin processes a refund (typically after event cancellation)

caution

A Pending payment status means the player has registered but not yet paid. The player holds a spot (or waitlist position) regardless of payment status. Monitor pending payments and follow up if needed.

---

Status Combinations

Here are the most common combinations of registration and payment status you will encounter:

Registration Status	Payment Status	Meaning
Registered	Not Required	Confirmed for a free event
Registered	Paid	Confirmed and paid for a paid event
Registered	Pending	Confirmed but payment not yet completed
Waitlisted	Not Required	On waitlist for a free event
Waitlisted	Pending	On waitlist for a paid event, payment pending
Cancelled	Refunded	Registration cancelled, payment refunded
Cancelled	Not Required	Cancelled registration for a free event

---

Where Statuses Appear

• Event list (Admin) -- Shows the event status badge (Draft, Published, Cancelled) on each event card.
• Event detail page -- Displays the event status at the top and each player's registration and payment status in the registrations section.
• Player dashboard -- Shows registration status and payment status on the player's event list.
• Facility calendar -- Published events appear in purple (spots available) or gray (full). Draft and cancelled events do not appear.

---

Related Pages

• What Are Events?
• Register for Event (Player)
• Event Waitlist
• Cancel Event
• Publish Event