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Publish Event

Publishing an event is the step that makes it live. Once published, your event becomes visible to players, appears on the facility calendar, and blocks the assigned resource so no conflicting bookings can be made.

What Happens When You Publish​

When you change an event's status from Draft to Published, several things happen automatically:

  1. The event becomes visible to all players browsing your facility's events.
  2. The resource is blocked for the event's time slot. No one can book that court, field, or space during that window.
  3. The event appears on the calendar in purple (if spots are available) or gray (if full).
  4. Registration opens and players can sign up immediately.
info

Publishing is instant. As soon as you click Publish, the event is live and players can register.

How to Publish an Event​

Publishing a New Event​

  1. Navigate to Events in the facility admin sidebar.
  2. Click New Event and fill in all required fields.
  3. Click the Publish button instead of Save as Draft.

Publishing a Draft Event​

  1. Navigate to Events in the facility admin sidebar.
  2. Find your draft event in the list. Draft events are marked with a Draft badge.
  3. Click on the event to open its detail page.
  4. Review the event details to confirm everything is correct.
  5. Click the Publish button.

Editing a Published Event​

You can edit certain details of a published event after it goes live:

FieldEditable After Publish?Notes
TitleYesUpdate the display name at any time
DescriptionYesHelpful for adding last-minute details
PriceNoCannot change after players have registered
CapacityYesCan increase; see warning below about decreasing
ResourceNoCannot move to a different resource after publishing
Start/End TimeNoCancel and recreate if the time needs to change
WaiverYesNew registrants see the updated waiver
warning

If you need to change the price, resource, or time of a published event, you must cancel the event and create a new one. All registered players will be notified of the cancellation.

Increasing Capacity​

If demand is high, you can increase the capacity of a published event:

  1. Open the published event from the Events list.
  2. Edit the Capacity field to a higher number.
  3. Save your changes.

When you increase capacity, players on the waitlist are automatically promoted to Registered status in the order they joined (first in, first out). Each promoted player receives an email notification.

tip

Increasing capacity is a great way to accommodate waitlisted players without creating a separate event.

Reducing Capacity​

You can reduce the capacity of a published event, but only to a number equal to or greater than the current registration count. You cannot set the capacity below the number of players already registered.

Calendar Visibility​

Published events display on the facility calendar with the following color coding:

Calendar ColorMeaning
PurplePublished event with available spots
GrayPublished event that is full

Clicking an event on the calendar opens the event detail page where players can view information and register.

Unpublishing an Event​

There is no "unpublish" action. If you need to take a published event offline, you must cancel the event. See Cancel Event for details on the cancellation process and how it affects registered players.

caution

Cancelling a published event sends email notifications to all registered and waitlisted players. This action cannot be undone.