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Coach-Led Events

In addition to regular coaching blocks, coaches can be assigned to lead facility events such as clinics, camps, tournaments, and open play sessions. Coach-led events are created by the facility admin and assigned to one or more coaches, combining the structure of the events system with the expertise of the coaching roster.

How Coach-Led Events Differ from Blocks​

While blocks and events both involve coaches and players, they serve different purposes:

FeatureCoach BlockCoach-Led Event
Created byCoachFacility admin
ApprovalRequires admin approvalNo approval needed (admin creates it)
SchedulingCoach defines the timeAdmin defines the time
PricingCoach sets the priceAdmin sets the price
PurposeRegular coaching lessonsSpecial events (clinics, camps, tournaments)
RecurringCan be recurringTypically one-time or short series
CapacityBased on lesson typeBased on event settings

Types of Coach-Led Events​

Facility admins can create various types of events and assign coaches to run them:

  • Clinics -- Focused skill-building workshops, often lasting a few hours (e.g., "Serve & Volley Clinic").
  • Camps -- Multi-day intensive programs, typically during school breaks (e.g., "Summer Tennis Camp").
  • Tournaments -- Competitive events where the coach serves as director or referee.
  • Open play -- Supervised recreational sessions managed by a coach.
  • Assessments -- Skill evaluation sessions led by a coach.

How Events Are Assigned to Coaches​

The facility admin creates the event and assigns coaches during the setup process:

  1. The admin navigates to Events > Create Event.
  2. The admin fills in the event details (name, date, sport, capacity, pricing).
  3. In the Coaches section, the admin selects one or more coaches from the facility's active roster.
  4. The admin publishes the event.
  5. Assigned coaches receive a notification about their assignment.
info

As a coach, you cannot create events yourself. Events are always created and managed by the facility admin. If you have an idea for an event, discuss it with your facility admin.

Viewing Your Assigned Events​

To see events assigned to you:

  1. Go to your Coach Dashboard.
  2. Click Schedule to see events alongside your blocks on the calendar.
  3. Events are displayed with a distinct color or icon to differentiate them from your regular blocks.

You can also check the Upcoming Sessions list, which includes both blocks and events in chronological order.

Your Role at an Event​

As the assigned coach for an event, your responsibilities typically include:

  • Leading the session -- Delivering the instruction or managing the event activities.
  • Managing participants -- Welcoming players, organizing groups, and ensuring everyone is included.
  • Tracking attendance -- Marking participants as present, absent, or late.
  • Reporting -- Providing feedback to the admin on how the event went.
tip

Review the event description and any admin notes before the event starts. The admin may have specific instructions about format, equipment, or participant expectations.

Event Compensation​

Your compensation for leading events depends on your facility affiliation agreement. Common arrangements include:

Compensation ModelDescription
Hourly ratePaid your standard hourly rate for the duration of the event
Flat feeA fixed amount agreed upon with the admin for the event
Per participantPaid based on the number of players who attend

The specific compensation terms are set by the facility admin when assigning you to the event. If you have questions about pay, check with your facility admin.

Cancelling or Declining Events​

If you are unable to attend an assigned event:

  • Notify the admin as early as possible so they can find a replacement.
  • You cannot unassign yourself from an event directly. The admin manages all event assignments.
caution

Repeatedly declining or missing assigned events may affect your affiliation status with the facility. Communicate proactively with your facility admin about any scheduling conflicts.

Events and Your Student Roster​

Players who attend your coach-led events are added to your student roster, just like players who book your regular coaching blocks. This helps you build a broader student base through event participation.